Digital Employee Files with Self-Service
No more digging through filing cabinets. In staffboard every person has a profile with master data, contracts, documents and leave entitlement. Your team keeps much of it up to date themselves.
- Profile with master data, documents and contracts
- Self-service for address, phone and more
- Roles & permissions for view and edit access
Where time gets lost today
A paper file is never where you need it.
Searching instead of working
Contract, sick note, salary statement: each one lives somewhere else and needs a follow-up question.
Every address change is a ticket
Employees email their changes, HR types them in. Typos included.
Who is allowed to see what?
Salaries and sick leave don’t belong in a spreadsheet everyone can open.
How employee files work in staffboard
Everything about a person on one page, with clear access rights.
One profile per person
Without staffboard: Data spread across binders, spreadsheets and inboxes.
Location, department, position, manager, working days, start date, leave entitlement and sick leave: all in the employee profile.
Tabs hold documents, contracts, absences, development, notes and history.
Employees maintain their own data
Without staffboard: HR retypes every change by hand.
With employee self-service, people edit the fields you allow, such as address or phone number, and see their own absences and remaining leave.
The employee list doubles as a company phone directory.
In short: the digital employee file
A digital employee file stores all information and documents about a person in one protected place. In staffboard it is connected to leave, time tracking and reviews, so data is entered only once.
- Contents
- Master data, contracts, documents, absences, development, notes, history
- Self-service
- Employees maintain approved fields themselves
- Access
- Standard and custom roles with view and edit rights
- Custom fields
- Add your own fields as needed
Frequently asked questions
Can employees update their own data?
Yes. Through employee self-service they edit the fields you release, for example address or phone number.
Who can see which data?
You control that with roles and permissions. Besides standard roles such as HR admin or employee, you can create custom roles with view and edit rights.
Can I store documents like contracts or sick notes?
Yes. Documents are stored in the person’s profile and can be organised in categories.
Your employee files, finally in one place
In a demo we’ll show you how moving your data into staffboard works.